Templates

Second overdue invoice reminder: firm wording that still sounds professional

What to send when your first reminder was ignored: firmer wording, a deadline, and a mention of late fees only if your terms allow them.

If a friendly reminder got no reply after a week, the second message should be shorter and more direct. State the facts, the deadline, and what happens next. Don't apologise for asking to be paid.

Template

Subject: Second reminder: invoice [INV-123] ([amount]) overdue since [due date]

Hi [Name],

I haven't received payment or a reply about invoice [INV-123] for [amount], which was due on [due date].

Please arrange payment by [date]. Under my terms of business, overdue amounts may incur [late fee / interest per contract].

If you're unable to pay in full, reply by [date] and we can agree a payment plan.

Regards,
[Your name]

Tips

• Copy in the accounts payable address if you have it.
• Only mention a late fee your contract or local law actually allows.
• Offering a payment plan often unlocks partial payment fast.

General information and draft wording only. Not legal advice. PaidNudge is not a law firm or a debt collector. Check your contract and local rules, or ask a qualified lawyer, before relying on any late fee, interest or court step.

Related

• Final notice before small claims (UK): Letter Before Claim template
• Late fee wording for freelancers: clauses to put on your invoices
• Invoice 60 days overdue: what to send and when to escalate