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Partial payment received: balance still due

Thank the client for a part payment and ask for the outstanding balance by a date.

Dreading the “please pay me” email? “The awkwardness comes from improvising each time”, so this one is already written. Copy it, fill the brackets, send.

A partial payment is progress. Acknowledge it, state the balance precisely, and set a date.

Subject: Thanks — balance of [balance] on invoice [INV-123]

Hi [Name],

Thank you for the payment of [amount paid] received on [date]. That leaves a balance of [balance] on invoice [INV-123] (total [amount]).

Could you let me know when the remaining [balance] will be paid? Pay link: [payment link]. I'd appreciate it by [date].

Thanks,
[Your name]

Tips

• Confirm the exact balance — never round.
• If short-paid by fees, ask for the bank charges to be covered.

Placeholders in [brackets]. Stop when paid: cancel any remaining reminders the day payment clears. General information and draft wording only. Not legal advice. PaidNudge is not a law firm or a debt collector. Check your contract and local rules, or ask a qualified lawyer, before relying on any late fee, interest or court step.

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