Templates

Polite payment reminder email for freelancers (just overdue)

A friendly first reminder for an invoice that's a few days late, that keeps the relationship warm and gets a reply.

Most late payments are forgotten, not refused. Your first reminder should assume good faith, make paying one click away, and arrive within a few days of the due date.

Template

Subject: Friendly reminder: invoice [INV-123] due [due date]

Hi [Name],

Just a friendly reminder that invoice [INV-123] for [amount] was due on [due date]. I've attached it again for convenience; you can pay here: [payment link].

Let me know if you need anything from me (a PO number, W-9, supplier form) to get it processed.

Thanks so much,
[Your name]

Tips

• Send 1 to 3 days after the due date.
• Ask whether they need a PO or supplier setup; that's a common silent blocker.
• Use the same email thread as the original invoice.

General information and draft wording only. Not legal advice. PaidNudge is not a law firm or a debt collector. Check your contract and local rules, or ask a qualified lawyer, before relying on any late fee, interest or court step.

Related

• Offering a payment plan for an overdue invoice: email template
• Client hasn't paid after 30 days: email template
• Second overdue invoice reminder: firm wording that still sounds professional