How freelancers in the US prepare a demand letter and small claims filing for an unpaid invoice, with state limit notes.
Every US state runs its own small claims court, with limits roughly between $2,500 and $25,000 (many states sit around $5,000 to $12,500; check yours). Most courts expect you to have demanded payment in writing first. You usually file in the county where the client is located or where the contract was performed.
Subject: Demand for payment: invoice [INV-123] Dear [Name], This letter is a formal demand for payment of [$ amount] for [services] under our agreement dated [date] (invoice [INV-123], due [due date]). Please pay the full amount by [date, 10 to 14 days]. If payment is not received, I intend to file a claim in [county] small claims court for the amount owed plus court costs and any interest or late fees provided in our agreement. Sincerely, [Your name]
Paste the amount, client, days overdue and region. Get the friendly, firm and final emails plus late-fee wording and calendar reminders in 20 seconds. 2 free.
Generate my sequence freeGeneral information and draft wording only. Not legal advice. PaidNudge is not a law firm or a debt collector. Check your contract and local rules, or ask a qualified lawyer, before relying on any late fee, interest or court step.