Template library › Agency · Before due · Friendly
For agencies billing larger clients: confirm the invoice is in the AP system before the due date.
Dreading the “please pay me” email? “The awkwardness comes from improvising each time”, so this one is already written. Copy it, fill the brackets, send.
Larger clients pay on fixed runs. If your invoice isn't approved before the run, it slips a full cycle. Ask your day-to-day contact and AP together.
Subject: Invoice [INV-123] — confirming it's in your payment run Hi [Name] (cc [AP email]), Invoice [INV-123] for [amount] covering [scope / month] is due on [due date]. Could you confirm it has been approved and is scheduled for the [date] payment run? PO: [PO number]. Remittance details are on the invoice. Happy to resubmit through your supplier portal if needed. Best, [Your name] [Agency]
Enter the amount, client, days overdue and region. Get the friendly, firm and final emails plus late-fee wording in 20 seconds. 2 free, no signup.
Placeholders in [brackets]. Stop when paid: cancel any remaining reminders the day payment clears. General information and draft wording only. Not legal advice. PaidNudge is not a law firm or a debt collector. Check your contract and local rules, or ask a qualified lawyer, before relying on any late fee, interest or court step.
All payment-chase templates → · Free PDF chase pack · Late payment laws by country · Late fee calculator