Template library › Translator · Agency · 14 days · Firm

Translator: agency past its payment terms

For freelance translators chasing a translation agency that has missed its stated payment terms.

“The longer and softer you make it the more it reads like you think you're being unreasonable for wanting to get paid.” This one is short and direct, with no “sorry to bother you”.

Agencies often have 30–60 day terms and a vendor portal. Chase the PO and the portal status, not the project manager's goodwill.

Subject: PO [PO number] / invoice [INV-123] past payment terms

Hi [Vendor manager],

Invoice [INV-123] for [amount] (PO [PO number], [language pair], [word count] words, delivered [date]) was due on [due date] under your [30/45/60]-day terms, and is now 14 days overdue.

Could you check its status in [portal] and confirm the payment date?

Thanks,
[Your name]

Tips

• Quote the PO in the subject line.
• Check public translator payment-practice forums before taking new work from slow payers.

Placeholders in [brackets]. Stop when paid: cancel any remaining reminders the day payment clears. General information and draft wording only. Not legal advice. PaidNudge is not a law firm or a debt collector. Check your contract and local rules, or ask a qualified lawyer, before relying on any late fee, interest or court step.

Related templates

• Translator: final notice to a direct client
• Agency invoice: pre-due accounts-payable check
• Agency invoice 7 days overdue: escalate to AP
• Client disputes the invoice: calm response
• Invoice 14 days overdue: pause new work

All payment-chase templates → · Free PDF chase pack · Late payment laws by country · Late fee calculator