Template library › Graphic & web designer · Freelancer · 30 days · Firm

Designer: usage rights depend on payment

How to remind a client that the licence or copyright assignment for your design only takes effect on full payment.

“The longer and softer you make it the more it reads like you think you're being unreasonable for wanting to get paid.” This one is short and direct, with no “sorry to bother you”.

If the client is already using the logo or site while the invoice sits unpaid, remind them, politely and precisely, that the rights transfer was conditional on payment. Quote your contract; don't improvise legal claims.

Email template

Subject: Invoice [INV-123] and usage rights for [project]

Hi [Name],

Invoice [INV-123] for [amount] is now 30 days overdue. I've noticed the [logo / designs] are live on [site / packaging], which is great to see.

A reminder that under clause [x] of our agreement, the [licence / copyright assignment] for this work takes effect on full payment. To keep everything in order, please pay by [date]: [payment link].

If something's holding it up, reply and we'll sort a plan.

Thanks,
[Your name]

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Tips

Screenshot where the work is in use, with dates.
Quote the exact clause; never claim rights your contract doesn't give you.
Keep the tone factual; most clients simply haven't connected the two.

Placeholders in [brackets]. Stop when paid: cancel any remaining reminders the day payment clears. General information and draft wording only. Not legal advice. PaidNudge is not a law firm or a debt collector. Check your contract and local rules, or ask a qualified lawyer, before relying on any late fee, interest or court step.

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