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Payment received: thank-you and close the thread

Stop-when-paid: confirm receipt warmly and cancel any queued chase emails.

Dreading the “please pay me” email? “The awkwardness comes from improvising each time”, so this one is already written. Copy it, fill the brackets, send.

The day it clears, stop the sequence and say thanks. It protects the relationship for the next project.

Email template

Subject: Payment received — thank you

Hi [Name],

Payment for invoice [INV-123] ([amount]) has arrived — thank you! I've closed this out on my side.

Looking forward to [next project / next month].

Thanks,
[Your name]

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Tips

Cancel any scheduled reminders immediately.
Ask for a testimonial while goodwill is high.

Placeholders in [brackets]. Stop when paid: cancel any remaining reminders the day payment clears. General information and draft wording only. Not legal advice. PaidNudge is not a law firm or a debt collector. Check your contract and local rules, or ask a qualified lawyer, before relying on any late fee, interest or court step.

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All payment-chase templates → · Free PDF chase pack · Late payment laws by country · Late fee calculator